Contents at a glance
Section 1: Introduction
Section 2: Gathering data
Section 3: How we use personal data
Section 4: The type of personal data we collect and process
Section 5: The legal basis for processing your data
Section 6: Disclosures of your personal data
Section 7: Data retention
Section 8: Your legal rights
Section 9: Data security
Section 10: Our website
Section 11: Contact
Section 1. Introduction
Airton Solution Ltd (“we“, “us” or “our“) respects your privacy and is committed to protecting the privacy of our candidates, clients and users of our website.
Who we are: We are Airton Solution Ltd, a provider of specialist recruitment services to the general manufacturing and engineering markets. Further details of our services can be found elsewhere on this website.
Who this policy applies to: This policy applies to you whether you are a candidate for one of our clients, an individual we are assessing as an employee of one of our clients, a client, a referee in respect of a candidate or an employee of one of our clients.
For the purposes of this policy:
- Candidate (s): An individual who is a candidate, applicant, potential candidate, employee of a client.
- Client (s): A business, firm, organisation, government body or individual that mandates us to perform any of our services.
- A Referee: A person who provides a personal or work reference in respect of a candidate.
- Controller: Airton Solutions is the controller and is responsible for your personal data. It is important that the data we hold about you is up to date and accurate. Please let us know if any of your personal details change so we may update our records accordingly. Our contact details can be found at the bottom of the policy.
Section 2. Gathering data
Throughout our relationship with candidates, clients and referees, we will collect data via a number of means, including but not limited to the following:
- Third party suppliers or publically available sources: We may download and store a copy of candidates CV’s which has been made available and uploaded onto web portals and job boards we subscribe to (such as Jobsite, Total Jobs and CV Library).
- Direct communication: Candidates may give us their personal information and contact details by filling in forms or by corresponding with us by post, phone, email or by uploading CV onto our website in application for a role.
- Direct communication: Clients may give us data about themselves personally or about their business by corresponding with us by post, phone, email or by sending through job descriptions and organograms for example.
- Desk based research: We may conduct research into our clients through the use of websites or online business portals and so on.
Information about others:
Section 3. How we use personal data
We will only hold, use and disclose your personal information when the law allows us to. We use the data we collect from you for a number of purposes:
- To provide a service to you and maintain a business relationship, whether you are a candidate, client or website user.
- To process job applications for vacancies we have been instructed to fill by our clients or their representatives. If you apply for a job we may pass your details to the relevant client in order to progress your application. On occasion you may receive direct communication from the client as a result of this.
- To allow us to form an opinion on the type of career opportunity that may interest you and to notify you should a suitable vacancy arise. Notification will only take place if you have not opted out of receiving vacancy notifications from us.
- On occasion, we conduct mapping and research exercises on behalf of our clients in order for them to more fully understand a particular market sector. Here we may include aspects of your personal details. You will not be contacted by any third party about this unless we first obtain your consent.
- For marketing purposes we may use your personal date to send you information about our company, the services it provides, newsletters and so on. Please note you are able to opt out of receiving such communications at any time.
Please be aware that we are not responsible for the data processing of others such as our clients.
- We use our client data to perform our services and for other legitimate business purposes such as marketing. Please note you are able to opt out of receiving marketing communications at any time.
- We will use our referee data to perform our services, in particular to gain your thoughts and opinions on a particular candidate who is engaged in recruitment activity with us or our clients.
Section 4. The type of personal data we collect and process
In all cases, we may collect, use and store personal data including, but not limited to, your name, address, telephone number and email address.
Throughout the course of our relationship with you, for example if you apply for a role or we contact you about a vacancy that could potentially be of interest, it is likely we will gather the following types of data.
- Curriculum Vitae (CV)/ Resume: Which may include your career history, education, qualifications, marital status, gender, professional memberships and details of papers written amongst other things.
- Remuneration information: Including salary details and benefits package.
- Website user profile: Including internet protocol (IP) address, browser type and version, time zone setting, location and other information about how you use our website.
- Test results: Including psychometric assessment and aptitude test results conducted with your express permission.
- Communications preferences: Includes your preferences in receiving job alerts and general communications from us.
On occasion we may also collect include sensitive personal information such as details of criminal convictions, your ethnic origin and information about your health. In all cases we will treat these special categories in accordance with the terms of this policy.
As well as basic contact information, we will gather data about your role, areas of responsibility and general company information.
Section 5. The legal basis for processing your personal information
Under GDPR, the main grounds that we rely upon in order to process the personal details of our clients and candidates are as follows:
- For entering into, or performing, a contract with you or the potential employer: In order to provide a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data.
- Where we need to comply with a legal or regulatory obligation: We are subject to legal requirements which may require us to process and store your personal data.
- For the purposes of legitimate interests: Where it is necessary for our legitimate interests (or those of a third party) to process your personal data, provided your interests and fundamental rights do not override those interests.
Section 6. Disclosures of your personal data
To help us provide a service to you and in order to maintain this website and our database, we may have to share your personal data with trusted parties set out below.
- Candidates: We will submit your details to clients that have vacancies that you have expressed interest in.
- Clients: We will share information on your business and the vacancies you have engaged us on with prospective candidates.
- Trusted third party suppliers: Providers of services to us which allow us to provide services that you or our clients and candidates have requested. These include, but are not limited to; Psychometric testing and profiling services; Providers of IT and system administration services.
- New Business Owners: If we choose to sell, transfer, or merge parts of our business or our assets, we will share your information with the new owners and their advisors. If a change happens to our business, then we will notify you of this event.
- Regulatory & Law Enforcement Agencies: Where we need to comply with a legal or regulatory obligation, we may need to disclose your personal information to these institutions.
Section 7. Data Retention
We will retain your personal data for as long as required for the purpose of providing our services to you. However we often have relationships with candidates and clients for many years, so the purpose for storing your data is often an ongoing purpose.
In accordance with legal, tax and accounting purposes, we are legally obliged to keep basic information about our customers and candidates, including contact, financial and transaction information for a period of six years after they cease being a customer or candidate.
We do conduct periodic database cleansing and update exercises where we consider the amount, nature, age and sensitivity of the personal data we hold, taking appropriate action where required.
Section 8. Your legal rights
You have rights under data protection laws in relation to your personal data, details of which are as follows:
Access rights: You have the right to request access to your personal data and to receive a copy of all the personal data we hold about you. Also if you believe that your data is inaccurate or incomplete, you may ask us to correct it. You may also have the right, in some circumstances, to object to, or restrict the processing of your personal data where we are processing it on the basis of legitimate interest . Furthermore, in some instances you have the right to request the transfer of your data to you or to a third party in a structured, commonly used, machine-readable format. You also have the right to object where we are processing your personal data for direct marketing purposes.
Your right to have your data erased: You are entitled to request deletion of the personal information we hold on you, where there is no good reason for us to continue processing it. In these circumstances, we reserve the right to maintain basic personal data such as your name and address. This is to ensure your personal data isn’t processed by us in the future.
Please note however, that we may not always be able to comply with your request of erasure for specific legal, tax and contractual reasons. Where this is the case, the reasons will be notified to you at the time of your request.
Withdraw consent at any time: Where we are relying on consent to process your personal data, you may withdraw consent at any time.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Section 9. Data security
We have put specific security measures in place to prevent your personal data from being lost, used or accessed in an unauthorised way, altered or disclosed. Furthermore, we limit the access to your data to only those employees and third parties who will process your personal data in line with this policy. However, no system can be 100% secure, and so we cannot be held responsible for unintended access that is beyond our reasonable control.
Section 10. Our website
This policy applies to our website too. By using our Site you agree to the collection and use of information in accordance with this policy.
Information collection and use: While using our Site we may ask you to provide us with certain personally identifiable information which can be used to contact or identify you. This may include, but is limited to, your name, contact details and Log Data.
Log data: Like many site operators, we collect information that your browser sends whenever you visit our Site. This Log Data may include information such as your computers Internet Protocol & IP address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.
In addition we may use third party services such as Google Analytics that collect, monitor and analyze this information. The Log Data section is for businesses that use analytics or tracking services in websites or apps, like Google Analytics.
Communications: We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information.
Cookies: Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer’s hard drive.
Like many websites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.
Security: The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security due to the nature of the process.
Changes to our website policy: This website policy will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.
Third party websites: This Policy only applies to this website. If you land on our site from other websites or move to other ones from our website, you should read their separate privacy policies.
Section 11. Contact
If you have any enquiries relating to this policy, would like to inform us of a change to your personal details or have a request to exercise your legal rights as outlined above, please contact us by email or letter to the following addresses:
4 Tinshill Lane
Contact name: Lee Child
If you are unhappy with the way in which we use your personal data please contact us in the first instance to discuss your concerns and we will rectify the matter as soon as possible. You also have the right to lodge a complaint at any time with the UK Information Commissioner’s Office (ICO), (www.ico.org.uk). If you live or work outside of the UK you may wish to lodge a complaint with your local supervisory authority.